Choose a complete recorder and transcriber package for your office. Compare shared, two-unit and computer-based workflows with real Martel product photos and links to buy.
A voice recorder with transcription equipment should give you a clear route from a spoken assignment to a document you can use. The recorder captures the voice. The receiving equipment lets someone listen, find a passage again and prepare the written work. Choosing that complete route is more useful than choosing a handheld device and discovering the missing pieces afterward.
For a lawyer and secretary who exchange work in person, start by comparing Martel’s shared Dictaphone Machine with the two-unit No-PC Law Office Pro set. If the secretary receives recordings as computer files, consider the lawyer recorder and computer transcription package. This guide explains those choices, the questions behind them and the practical details that make a purchase fit the office.
SKU 1843-2
One shared handheld recorder with matched listening accessories. Review this package when the author can hand the recorder to the secretary for playback.
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SKU 1847
Separate units for the author and secretary, with recorded SD-card handoff. Review the supplied equipment and supported media plan for overlapping work.
View and Buy This PackageWhen you search for a voice recorder with transcription, describe the finished result before comparing features. Do you want a secretary to prepare correspondence from your instructions? Do you need a word-for-word account of a conversation? Or do you expect a program to generate text automatically? Those are different assignments, even though the same broad search phrase can describe all three.
For dictated correspondence, a person may need to follow directions that are never intended to appear in the finished document. An instruction about using an existing address, changing a heading or replacing a paragraph belongs to the preparation process. The person typing interprets that instruction within the office’s established document procedure. The attorney then reviews the draft.
For a transcript, the listener’s task can be different. The purpose may be to preserve what was actually said, identify speakers and mark unclear words. That requires an agreed transcription standard and an appropriate recording. A package intended for one person dictating close to a handheld microphone should not be selected for a large meeting simply because both tasks eventually involve text.
Automatic speech recognition is another route. It needs an explicitly supported recognition system and a review process. A foot pedal and headset do not establish that this capability is included. The Martel no-PC packages discussed here provide equipment for a person who listens and types. Knowing that distinction helps you buy the system you actually intend to use.
Write a short purchase description in ordinary language. For example: “One attorney will record letters; one secretary at the next desk will listen and prepare drafts in our word processor.” That statement identifies the author, recipient, location and expected output. It gives you a much stronger starting point than a list of features gathered from unrelated recording devices.
A useful package description identifies the recorder, the playback arrangement and the connection between them. It should tell you what the author holds, where the secretary hears the audio and how the foot control operates the recording. A photograph of several accessories is helpful, but the buying decision also needs a description of their jobs.
The recorder is responsible for capturing the assignment. A playback unit or computer application makes that recording available to the typist. A headset supplies the listening route. A foot control lets the operator manage supported playback functions while keeping both hands available for the document. Power, charging and recording media complete the equipment arrangement.
The handoff is the part buyers sometimes overlook. In one system, the whole recorder moves from attorney to secretary. In another, a recorded memory card moves between two units. In a computer arrangement, an audio file reaches the receiving workstation. Each method can be practical when the equipment and office procedure support it.
Compare the package with the work already happening at both desks. If you own a recorder but no suitable listening equipment, a recorder-only purchase may leave the central problem unresolved. If you already have a working transcription station, identify it precisely before deciding that a new recorder will fit. Completeness means that the intended assignment can reach the finished-draft stage.
The shared-recorder path is easy to picture. The attorney records, finishes a batch and gives the unit to the secretary. The secretary uses the matched desktop playback arrangement, then returns the recorder. This method depends on the two people using the same handheld device at different times.
The separate-unit path gives each role its own recorder. The author retains a recording device while the secretary uses another for listening. A compatible recorded card carries the completed assignment. The equipment supports separate positions, and the office organizes the cards so new work can continue while earlier dictation is being typed.
The computer-file path places the audio in a supported playback application on the secretary’s workstation. A compatible controller operates that application. The document is prepared in the office’s chosen writing environment. This route adds file delivery and software requirements, which should be checked against the actual computer and operator account.
These paths are different ways of delivering recorded work. None decides how the finished document should be written or approved. Start with the preferred handoff, then compare the current Martel package descriptions. Our standalone transcriber versus computer kit guide develops the playback decision in more detail.
The Martel Dictaphone Machine, SKU 1843-2, joins one handheld dictation recorder with its desktop listening accessories. The same recorder used to capture the assignment is handed to the secretary for playback. It is a straightforward option for an office that already works in completed batches.
The current listing identifies slide control, a three-way foot pedal, transcription headset, docking cradle, 16 GB SDHC recording card, micro-USB cable, carrying case and manual. Review that list as a connected arrangement. The important purchase is the author’s recording equipment together with the secretary’s matched method of listening.
Imagine a fictional office where an attorney dictates the morning correspondence before leaving for appointments. The secretary transcribes during that period, and the recorder is back before the next dictation session. A shared unit fits the timing because neither person needs it while the other is using it.
Now change one detail: the attorney remains at the desk and creates new instructions every few minutes. The shared unit may need to change hands repeatedly. That does not make the recorder unsuitable for every small office; it identifies a scheduling question to resolve before ordering. Ask the author and secretary to describe their busiest ordinary hour together.
The No-PC Law Office Pro set, SKU 1847, provides two recorder units. One is used for the author’s dictation, and the second serves the secretary’s playback position. The described handoff uses an SD card, so the secretary receives the recorded media while the attorney keeps a recorder.
This arrangement deserves attention when recording and transcription regularly overlap. A secretary might be working through a long assignment when a new letter needs to be dictated. Separate units let the equipment remain at its respective stations. Supported media still has to be available for the next recording, so plan the card rotation with the purchase.
Picture a fictional practice with one attorney, one assistant and frequent interruptions. The assistant does not finish every job before the next arrives. Their equipment decision depends on that overlap, even though the office has only two people. Staff numbers alone do not tell you whether a shared recorder will be convenient.
Explain the proposed working pattern when reviewing the set. Identify how a ready card is delivered, where an active card stays during typing and when completed work is cleared for reuse. Keeping those stages understandable makes the benefit of separate recording and listening positions much easier to realize.
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The Lawyer Dictation Recorder and Secretary Transcriber package, SKU 405, is a computer-based alternative. Its listing combines author recording equipment with transcription software, a USB foot control and a headset for the secretary. It is a useful arrangement to investigate when the office prefers a file-delivery workflow.
Before choosing this route, identify the receiving computer, operating system and installation permissions. Confirm the current supplied application, license and supported recording formats. A workstation recognizing a recorder over USB does not by itself show that the transcription application opens the recording or accepts the controller’s commands.
The computer approach also needs an agreed destination for new work. The secretary should know where incoming audio appears, which assignment it belongs to and which files are waiting for review. Choose that delivery method through the office’s normal procedures. Equipment can support the route, but it should not leave either person guessing where the recording went.
If the office wants its audio playback to remain on dedicated hardware, compare the two no-PC packages first. If files must reach a supported workstation, examine the computer package with that exact receiving environment in mind. The right choice follows the delivery requirement.
SKU 405
Author recording equipment together with computer transcription software, a USB foot control and a headset. Confirm the current software and receiving workstation requirements.
View and Buy This PackageSeparate the equipment into capture, listening and support. Capture includes the handheld recorder and its recording medium. Listening includes the device or application that plays the recording, the headset and the foot control. Support includes charging equipment, approved connections, protective storage and instructions. This simple grouping makes an incomplete quotation easier to spot.
For the author, ask how a recording is started, identified and reviewed. A comfortable control layout matters when dictation is repeated throughout the day. The author should be able to demonstrate an ordinary interruption and continuation using the supplied instructions. A long feature list has limited value if the most frequent actions remain awkward.
For the typist, ask how the correct assignment is located and how an unclear phrase is replayed. The listening position should make the display, headset level and playback controls easy to manage while the document is open. The secretary’s requirements are part of the purchase from the beginning.
For support equipment, check the exact supplied contents at ordering time. An adapter, dock or compatible card can be essential to the proposed arrangement even when it looks like a minor accessory. Compare the complete working station with the quotation, including the items that will be reused from the office’s existing equipment.
A foot pedal moves audio control away from the typist’s hands. The operator can pause after a sentence, revisit a name or move through an already understood passage while continuing to work at the keyboard. The benefit comes from placing frequently repeated playback actions within reach of the foot.
Learn the functions assigned to the supplied controller. Different products and configurations can use different pedal positions or operating behavior. A diagram from another transcription system should not become the office’s unofficial instruction sheet. Keep the correct operating guide at the receiving position until the controls are familiar.
A useful practice exercise contains ordinary listening decisions. Record a sentence with an unfamiliar surname, a reference number and a change of date. Have the typist pause, return to the surname, continue to the number and finish the sentence. This checks the way the pedal will actually be used, beyond confirming that a single button produces sound.
The pedal does not prepare the wording of the document. That remains the listener’s task. It also does not make every recorder a compatible transcriber. Buy the matched arrangement or confirm the exact replacement controller, connection and supported functions before combining components from separate systems.
The best place to assess a dictated recording is the position where it will be transcribed. A voice that sounds acceptable through a recorder’s speaker may be easier to evaluate through the actual headset. Check the sample at a comfortable listening level, in the normal working room, with the equipment that will be used each day.
Arrange the desk so that the recorder or dock can be seen without moving the document out of the way. Route cables where they will not pull on the headset or interfere with the chair. Place the foot control where the operator can reach it naturally. These are small decisions, but they affect every assignment that follows.
If several people share a receiving station, make its starting condition clear. The next typist should be able to identify the active recording, adjust the listening level and locate the operating instructions. A shared station works better when nobody has to reconstruct the previous user’s arrangement before beginning.
Ask the person who will type to participate in the selection. The recorder’s authoring controls may be the attorney’s main concern, while the headset, pedal and job-finding process dominate the secretary’s experience. A complete package deserves to be assessed from both positions.
Begin with a brief assignment label that follows the office’s normal practice. Identify the requested document and distinguish it from the next job. A consistent opening makes it easier for the secretary to connect the audio with an approved template or existing draft.
Speak names, amounts and reference numbers deliberately. Spell an unusual name when that will help the recipient. A natural, consistent speaking position is more useful than repeatedly changing distance or speaking loudly only for difficult words. Avoid covering the microphone while moving the recorder.
Mark instructions as instructions. For example, a fictional training recording could say, “Instruction: use the approved mailing address. Letter begins.” That introduction helps the typist understand where preparation directions end and document wording starts. Adapt the convention to the people doing the work rather than imposing an unfamiliar vocabulary on them.
At the end, review enough of the sample to confirm that it contains the intended assignment. When testing a new setup, include both its opening and closing. A clear handoff starts with a recording that was actually captured and correctly identified, not simply with the act of pressing a recording control.
A correction can concern the audio recording, the secretary’s draft or both. Decide which is being changed. If the attorney records a new instruction after a draft already exists, identify the earlier assignment and the passage affected. Otherwise a valid correction can be mistaken for a separate job.
When a recorder’s insert, overwrite or append functions are important to the office, verify them for the supplied unit and selected recording mode. These terms describe different operations. The presence of a familiar slide switch does not establish every editing behavior, so practice using disposable audio before applying a change to important work.
A correction request should leave the recipient with one clear next action. “Replace the second paragraph in the practice letter with the following wording” is easier to follow than another paragraph recorded without context. Use an approved assignment reference so the instruction can be matched with the right draft.
Keep the recording available through the review stage under the office’s normal procedure. A document being typed is a different status from a document being approved. The equipment should support that distinction, and the people responsible for the assignment should decide when the audio is ready for reuse or removal.
Choose a visible place or approved digital location for incoming work. A recorder handed over verbally, a card placed in a holder and a file delivered to a folder can all communicate a new assignment when their meaning is agreed. Problems arise when the same place sometimes means ready to type and sometimes means already finished.
For a shared recorder, agree on its return point. The author needs to know when the device is available again. The secretary needs to know whether an urgent interruption requires returning the unit or completing the current job first. These expectations can be settled in a short conversation before equipment arrives.
For a two-unit set, identify the card’s stage of work. A small holder with clearly understood positions can be sufficient. Keep an active card associated with the current assignment, and use the operating instructions when removing or inserting media. The goal is a dependable exchange that both people can explain.
For computer delivery, agree who confirms receipt and where clarifications are recorded. A file successfully copied somewhere on a network is not necessarily a job received by the right typist. Our lawyer and secretary computer setup guide addresses that route.
Ask what the recipient should deliver: a letter using the office template, a working draft, a set of notes or a transcript. Include the expected handling of unclear words. This defines the assignment more effectively than an unsupported promise that new equipment will make every task faster.
If the secretary prepares correspondence, explain which existing records or approved templates should be used. The dictation may provide wording while the document system supplies formatting. Keeping those responsibilities clear reduces the temptation to dictate every routine layout detail again.
If the assignment requires a transcript, agree how to represent speaker changes, pauses and uncertainty. A transcription standard should be chosen by the people responsible for the work. Recorder equipment assists listening; it does not choose the editorial treatment of the conversation.
During the trial assignment, evaluate completeness and usability as well as convenience. Could the typist locate the correct passage? Was a correction applied to the right draft? Did the author receive a document that could be reviewed? These observations are a sound basis for judging the purchase without inventing a percentage improvement.
Write down what each proposed purchase includes at the author’s and secretary’s positions. A low recorder-only price should be compared with another recorder-only price. A complete package should be compared with the full set of recording, playback, power and media components needed to do the job.
Then list existing items that may be reused. Record their model numbers and current purpose. An older headset, foot control or memory card should reduce the new purchase only after compatibility has been established. A cable that fits physically may still serve a different function in another system.
Include the setup the office will actually perform. A computer arrangement may require an approved installation and a tested delivery location. A no-PC arrangement requires the matched hardware connections and a clear physical exchange. Both deserve a short trial assignment and instructions that remain with the station.
Use the linked product listings for current prices and ordering choices. Explain the same office requirement when reviewing each option so that the comparison stays consistent. The most useful purchase is the complete arrangement that addresses a defined need and can be put to work by the people receiving it.
A short demonstration can reveal more than a long description of isolated features. Use fictional material with the same structure as the office’s ordinary work. The sample should include an assignment reference, document wording, a preparation instruction, an unfamiliar word and a deliberate correction. That combination gives both people something realistic to do.
Here is an original practice outline: identify a training letter numbered Practice 12; dictate an appointment invitation; spell a fictional surname; give a reference number; replace one sentence; finish by stating that the assignment is ready. Keep the example separate from client work. The purpose is to learn the system without creating an actual document obligation.
The secretary then receives the recording through the proposed handoff, locates its beginning and uses the supplied controls to prepare a draft. Ask the typist to flag one passage for clarification even if the wording is understood. This deliberately tests the return route for a question, which is an ordinary part of dictated work.
The attorney reviews the sample, answers the clarification and confirms which version is complete. Finish by placing the recorder or card where the next assignment will begin. The demonstration now covers capture, receipt, listening, drafting, review and readiness. A setup that completes that sequence has demonstrated something useful to the purchaser.
Recording capacity and transcription capacity are separate considerations. A device may hold many recordings, but the office still needs time to listen, prepare documents and review drafts. Buying more storage does not decide which assignment should be typed first or who is responsible for an unanswered question.
Estimate the ordinary pattern of incoming jobs. Are they brief letters, lengthy notes or a mixture? Does the author deliver them as one finished batch or in frequent interruptions? You do not need an elaborate forecast. A description of a normal busy morning is enough to reveal whether equipment will be shared conveniently.
Include the person who provides temporary coverage. If the usual secretary is away, the substitute needs to recognize a ready assignment and use the listening position. A brief station guide can identify the active queue, the matching headset and controller, and the person who answers wording questions.
Use the queue description when comparing one recorder with two. Separate units address equipment availability; they do not create unlimited staff time. A shared recorder can work well when its exchange fits the schedule. Buy the arrangement that supports the office’s real pattern of incoming work.
Before opening a real assignment, compare the delivered package with the selected listing and keep its instructions accessible. Identify which recorder, dock, controller and power components belong together. Where the package has more than one station, make each station’s purpose clear to the people using it.
Complete the harmless demonstration first. Check that the author can find the recording afterward and that the secretary can return to an earlier passage. Test the actual typing position with the document application in use. This is where cable placement, headset level and the foot control’s position become practical rather than theoretical questions.
Begin ordinary work with a small, clearly identified batch. Avoid introducing several new recording and delivery methods at the same time. If a question arises, note whether it concerns capture, receipt, playback or document preparation. That description makes it easier to resolve the right part of the process.
At the end of the day, account for unfinished work and prepare the equipment for the next morning. A successful first day includes knowing which recordings still need attention. The system should be ready to continue an assignment, not merely ready to record something new.
A recorder delivered to the next desk has a different journey from audio sent to someone working elsewhere. The no-PC packages described here provide a physical recording-and-playback route. If the author and typist normally work in different locations, explain that requirement before choosing the package.
A computer-based route may be relevant when an approved file-delivery method already connects the two positions. Confirm that the receiving person can access the actual files and use the intended player and controller. Do not assume that working remotely automatically means a particular online transcription service is required.
When an attorney records away from the office, plan how the recording re-enters the normal queue on return. Identify the assignment before passing the device or media to the secretary. The receiving person should not have to infer priority or ownership from whichever recorder happens to arrive first.
Location can change over time. If the office expects staff to move between desks or work away from the main office, include that scenario in the purchasing conversation. It is easier to choose an appropriate handoff at the beginning than to invent a new one around equipment selected for another arrangement.
A dedicated audio arrangement can be attractive when an office prefers to exchange a recorder or recording card in person. The no-PC playback method does not require the secretary to upload the recording to an online player. That describes the audio route, and it should be considered separately from how the finished document is prepared.
The secretary may still type on a computer, use an approved template and return a draft through the office’s normal document system. Choosing standalone playback does not require the entire office to abandon computers. It assigns the listening task to dedicated equipment.
Physical equipment still needs sensible handling. Decide where active media waits, who can access it and who may authorize reuse. Offline operation alone does not establish encryption, retention rules or protection against loss. If a specific security feature is essential, confirm it for the supplied configuration and the office’s intended procedure.
Make the purchase decision from verified functions. Choose a no-PC set because its recording and playback arrangement fits the work. Choose a computer kit because its supported file and playback route fits the receiving station. Keep broader document and records decisions with the people responsible for those systems.
When an existing system is frustrating, describe the symptom before deciding which equipment to replace. A faint recording, an unresponsive controller and a missing assignment are different problems. Buying a new handheld unit may address one while leaving another untouched. A short, harmless sample helps isolate the part of the route that needs attention.
| What you notice | What to establish first |
|---|---|
| The saved voice is faint | Whether the sample was recorded from a consistent speaking position and is faint through the intended listening equipment. |
| Audio plays but the pedal does nothing | Whether the controller matches the playback device or application and its functions are configured as instructed. |
| The secretary cannot find the job | Whether the recording was completed and delivered through the agreed handoff, with an identifiable assignment reference. |
| The draft contains a misunderstood instruction | Whether the author clearly separated document wording from preparation directions and identified the correct draft. |
| A recording card is not recognized | Whether the media and recording arrangement are supported; preserve existing work before attempting any change. |
Work with a training recording when checking the equipment. Preserve the original of an important assignment and avoid treating deletion, formatting or repeated conversion as a first response to a playback difficulty. Note the recorder, receiving equipment, controller and exact symptom so the question can be addressed precisely.
This approach also improves the buying conversation. You can explain whether the office needs a new capture device, a complete listening station or a different delivery method. A complete package becomes especially valuable when the current difficulty comes from combining components that were never confirmed to work together.
A conventional transcription package gives a person a way to listen while typing. Automatic text generation must be identified as a separate included or supported capability. The no-PC Martel packages featured here are described as human transcription arrangements. Select them for the recorder, listening equipment and physical handoff they provide.
Yes. In this context, no-PC playback means the audio is handled by dedicated equipment. The secretary can prepare the document in a word processor at the same desk. The distinction concerns the device controlling the recording, not a requirement to prepare the finished document without ordinary office software.
The Dictaphone Machine uses one shared handheld recorder. The Law Office Pro set describes separate recorder units for authoring and playback, with a recorded card moving between them. Choose by equipment availability during the working day, and include the supported media needed for the intended exchange.
Choose by timing. One attorney may dictate while the secretary is still working on earlier assignments, making separate units useful. Another office may finish dictation before typing begins and share a recorder comfortably. The number of people helps describe the office, but the overlap between their audio tasks determines equipment availability.
Possibly, but identify the exact accessory before making it part of the purchase plan. Confirm its connection and supported operation with the selected package. A familiar name or a plug that appears to fit does not establish every requirement. The listed matching accessories provide the starting arrangement to review.
They are digital recording arrangements. Existing cassette or microcassette recordings still need suitable playback equipment or a separate, verified transfer process. Keep access to old work while selecting the new system for future dictation. The tape replacement guide explains that transition.
Use the actual receiving workstation and a representative audio file. Verify the supplied software, operating-system support, controller compatibility and intended delivery method. Then complete a short listening-and-typing exercise. This checks the whole route, including installation and file receipt, rather than assuming that USB connectivity settles the decision.
Describe the recording task before choosing equipment. A single person dictating close to a handheld recorder has different microphone-placement needs from several people around a table. If the main assignment is a meeting, compare Martel’s meeting and conference recording equipment and confirm the transcription route separately.
Open the exact product listing linked from this guide. Review the SKU, present package description, availability and order options before adding it to the cart. Use the same office requirement when comparing packages so that the purchase covers the author’s equipment, the receiving station and the handoff between them.
Before ordering, complete these four sentences: the author will record on this device; completed work will reach the typist by this route; the typist will control playback with this equipment; and the reviewed draft will return through this procedure. If those sentences are clear, you have described a working purchase.
For a predictable shared-device schedule, review the Dictaphone Machine. For separate recording and listening positions, review the Law Office Pro set. For a supported file-based receiving station, review the lawyer recorder and computer transcription package. Each route can be assessed against the same finished-assignment requirement.
Martel’s product pages let you examine the current package and order the arrangement that fits. Bring the author and typist into the decision, use a representative practice job, and choose equipment with a defined purpose at both desks.
Choose the arrangement that fits the author, the receiving station and the handoff. Each button opens the current Martel product listing with price, availability and ordering options.
Buy Dictaphone MachineBuy No-PC Law Office Pro SetBuy Lawyer Recorder and Computer TranscriberBefore choosing a recorder with transcription equipment, identify the object that moves between the person dictating and the person typing. In a computer playback workflow, that object is usually a supported audio file. In Martel's no-PC docking workflow, the recorder itself can be handed to the person using the dock, pedal and headphones. These handoffs create different availability questions even when both ultimately produce a written document.
| Handoff | Check before buying | Acceptance exercise |
|---|---|---|
| Supported file to a Windows transcription computer | Recorder format, transfer method, software support and compatible USB pedal | Record a sample, transfer it, open it in the supplied player and type a short passage using the pedal |
| Recorder to a no-PC playback dock | Exact recorder-and-dock compatibility and whether the dictator needs the recorder back during playback | Hand over a sample recording, operate the dock controls and rehearse returning the unit |
| Separate recording and playback equipment | The approved media or file exchange and the responsibility for each device | Rehearse simultaneous work and confirm which material belongs in the next handoff |
The listed Philips recorder and All N One package, SKU 1925, supplies a Windows playback workflow with a USB foot pedal and headset. The person prepares the text while listening. It is useful to say this explicitly when ordering: the package supports manual transcription and does not automatically turn speech into a finished document. A computer and word-processing application are separate requirements.
Use a handoff card with the source identifier, requested document, priority, person responsible and return procedure. Keep confidential instructions within your organization's approved process. The card should explain when the recording may be cleared or the device reused; completing a draft alone may not be the required authorization. This simple distinction prevents a purchasing decision from overlooking the point where equipment availability and office workflow meet.
That depends on the chosen workflow: a recorder, supported removable media or transferred files. Decide the handoff method before ordering. Confirm how the typist finds the next job and marks completion without losing the source.
No automatic document change follows from a spoken correction. Identify the job and affected passage clearly, then have the typist apply and review the change. Keep the correction associated with the right document version.
Yes. Make a sample on the intended recorder, follow the proposed handoff and transcribe part of it. This tests the actual file or device path, including playback controls, rather than evaluating each product in isolation.
Use an agreed queue or priority method supported by the chosen workflow. A recorder's presence on a desk is not a complete assignment record. State the job identifier, expected deliverable and deadline through the office's normal process.
Check its connector and suitability for the playback device. A comfortable headset is useful only when it works with the intended station. Include existing listening equipment in the compatibility discussion before treating it as reusable.
No. A supported player and foot control can let a person listen and type manually. If automatic recognition is required, identify that separate capability and its review process instead of assuming it comes with any transcription kit.
Use a nonconfidential identifier and a short sample containing ordinary sentences, names or numbers and a correction. The purpose is to check both the sound and the handoff instructions, not to imitate a difficult assignment immediately.
Confirm whether the proposed arrangement physically shares that device. If both people need it simultaneously, a second supported recorder or another workflow may be necessary. Compare the overlap in daily work before deciding the package size.
Follow the office's review, delivery and source-retention procedures. Completing the document does not automatically authorize erasing the recording. Keep the job's status clear enough that the author and typist know which review remains.
Only the expressly supported functions should be counted. Recording and playback equipment may still need a separate assignment log or document process. Identify that responsibility during setup so completed and pending dictation remain distinguishable.
Include the recorder quantity, media, docks, pedals, headsets, software licenses and setup assistance actually supplied. Add any required computer or word processor separately. Compare the resulting working arrangement rather than a headline price alone.
