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OM System AS2700 Transcription Kit Setup and Workflow Guide

By Martel Electronics · Updated November 3, 2026

The AS-2700 is a transcription kit for an office working with supported digital dictation files. It combines ODMS R8 on-premise transcription software, a three-pedal footswitch, and headphones. Customers may search for an OM System transcription kit, Olympus AS2700, or OM System AS2700 while referring to this product family. Use the exact current model and package description when comparing software and accessories.

The central buying question is whether your office needs the supported ODMS dictation workflow. A secretary receiving files from an Olympus or OM recorder may need more than a general media player. The file organization, status information, and supported routing arrangement can matter as much as playback. Describe the recording source and the people involved before choosing the receiving station.

This guide explains the parts of the kit, the difference between recording and transcription, and the decisions around setting up an office process. It uses Martel's AS-2700 listing and OM System's current kit information for the core product description. The practical examples illustrate possible office arrangements; they are not claims about results achieved by particular customers.

Olympus AS-2700 transcription kit with footswitch and headphones — AS-2700 kit image from Martel's website. Confirm the current software and accessories on the product listing.

Understand the job of the transcription station

The recording side captures the author's speech. The transcription side lets a person receive and work from that recording while preparing or reviewing a document. These are related tasks, but they do not necessarily use the same application or equipment. Identify who creates the file and who works on the text so that the purchasing conversation addresses both roles correctly.

A kit supplied for transcription does not automatically include the author's recorder. If the office already owns suitable recording equipment, the receiving station may be the main purchase. If both sides need equipment, compare the larger recorder-and-transcriber arrangement. The word complete should refer to the requirement you have defined, not an assumption that every package contains every possible component.

Keep the handoff clear. Explain how a recording reaches the typist, how its assignment is identified, and how the completed document is returned. These details help determine whether the ODMS environment fits the work. A well-described office process is more useful than a broad request for the newest Olympus kit without explaining what the people involved need to do.

Read the current kit contents

OM System's current product description identifies a three-pedal footswitch, headphones, ODMS 8 transcription software, a USB cable, and instructions. Martel's AS-2700 page identifies the ODMS R8 transcription module with its supplied foot control and headset. Read the exact current order listing and confirm any accessory detail that is important to your existing equipment.

Avoid carrying an older model's contents forward by assumption. Product pages and printed materials can contain references to prior generations, and similar package names can conceal different software or accessories. Use the current model, current listing, and manufacturer information together. If they disagree on an item essential to your purchase, ask Martel to confirm what will be supplied.

Keep the confirmed component list with the order. That gives the installer and eventual user a common reference. It also helps when a replacement accessory is needed later. A clear record of the shipped kit is more useful than a saved photograph with no model or software information attached.

Separate the transcription module from other software roles

ODMS includes software roles associated with dictation and transcription. Identify the module required at each workstation rather than treating the product family name as a single license for every office function. The AS-2700 kit concerns the transcription side. Ask about the current arrangement if the author also needs software at a separate computer.

Record the application and version already in use before buying. If an older station is being replaced, identify the existing license and the process for moving to the new setup. Do not assume that possession of an old installer answers questions about current installation or permitted use. A software revision and its license terms are part of the equipment decision.

If an office administrator manages applications, include that person when planning setup. They can explain the approved installation method, working-file locations, and any restrictions on support access. The kit can fit a useful process while still requiring local decisions about how the organization will install and operate it.

Understand what on premise means for the purchase

OM System describes ODMS R8 in this kit as an on-premise product. That identifies the software arrangement being purchased and should be distinguished from the manufacturer's cloud offerings. Do not assume that a reference to ODMS in another article describes the same product, subscription, or installation process. Use the full product name when asking for support or comparing costs.

An on-premise application does not by itself define every storage, backup, or sharing choice in an office. Identify where the organization intends to keep working files and who will manage access. If routing uses a shared location or another approved method, describe that arrangement during setup. Keep the product's capabilities separate from claims about the entire office environment.

Ask about the current license terms and the release being supplied. Martel describes the on-premise release as a one-time purchase for the stated software arrangement. Do not expand that into a promise of every future major upgrade or unlimited users. The office should understand the current entitlement and any future purchasing decision separately.

Match the recorder and incoming formats

Identify the exact Olympus or OM recorder that supplies the files. Record the formats used in the office and whether any special access requirements apply. OM System's current kit description names DSS, WAV, and MP3, while the ODMS transcription information also addresses supported dictation formats such as DS2. Confirm the actual source and release when a particular file is essential.

Use a representative authorized recording from the office's real process. A file supplied by a different recorder can be useful for learning playback while leaving the actual compatibility question unresolved. Ask whether the file is an original supported recording or a later export. Keep that distinction with the source inventory.

If access requires a password or another authorized item, arrange the approved process with the responsible person. Do not treat playback software as a way around missing access. The goal is a supported working station within the office's process. A precise description of the source and access requirements makes the setup conversation more useful.

Define who receives each recording

Before configuring file organization or routing, decide who is responsible for the work. A single author and typist can use a different arrangement from several authors sharing a transcription pool. The software's available functions should support a decision the office understands, rather than become a substitute for deciding who owns each assignment.

Use clear identifiers for authors or work types when those features are part of the supported setup. Make the naming understandable to the people who will use it. A code that only the installer understands can become a source of confusion once the station is in daily use. Record the meaning of the identifiers with the workflow notes.

If responsibility changes during an assignment, keep the handoff visible. Identify who is taking over and what stage the work has reached. A file appearing in a folder does not necessarily explain whether it is new, already being worked on, or waiting for a decision. The office process and status conventions should answer those questions together.

Use status information consistently

ODMS product information describes status features that can help distinguish stages of work. Decide how the office will use the supported status options and explain the meaning to everyone involved. The useful outcome is that an author or typist can understand the stage of an assignment without relying on an unrelated message or memory.

Keep a status change connected to actual work. A recording marked as finished should correspond to the office's agreed meaning of finished. If another review or unanswered question remains, the process should make that visible. The software can display a status, while the office determines which completed actions justify it.

Review the convention with the people who receive the completed text. A typist's finished draft and an author's approved document can be different stages. Naming that difference prevents a convenient software label from implying a decision that has not occurred. Keep the language practical enough that it can be followed during a busy day.

Organize folders around the way work arrives

Folder organization is useful when it makes the next action easier to recognize. Begin with the office's actual assignment method, such as responsibility by author or work type, and use the supported software features to reflect it. Avoid adding a complicated hierarchy solely because the application allows many folders. Every extra location creates another place someone may need to check.

Decide where new, active, and completed material belongs under the chosen process. Keep original recordings distinguishable from documents and any authorized working copies. The exact arrangement can vary by office, but its purpose should remain clear. A person covering the station should be able to identify where incoming work appears and what needs attention.

Record any relationship between local working folders and shared locations. If another person manages those locations, involve them in setup. A folder name alone does not describe access, backup, or the consequences of moving a file. Keep those responsibilities with the people who manage the office environment.

Treat automatic routing as a configured office process

OM System describes routing functions within the supported ODMS environment. Before using them, define the intended destination and assignment rule. The useful question is not simply whether software can move a file, but whether it sends the right material to the right authorized place under a process the office can explain.

Use a small authorized test before relying on a new route for daily work. Confirm where the recording arrives, who can identify it, and how its status will be handled. Check the result from the receiving side as well as the sending side. A successful send action does not by itself establish that the typist can find and work on the intended item.

Keep the route documented and update it when staff or responsibilities change. Avoid leaving an old destination in place because no one remembers who configured it. The software supports the handoff, while the office remains responsible for the assignment and destination choices. A concise record makes that relationship easier to maintain.

Use comments and source information to reduce uncertainty

Product information describes ways to carry useful information with supported dictation files. When the office uses those functions, agree on what authors should provide. A clear work reference or instruction can help the typist understand the task without searching several messages. Keep the information specific to the assignment rather than using a file comment as an unstructured substitute for every office conversation.

Distinguish instructions from recorded speech. An author can ask for a particular document format while the recording supplies the words to be transcribed. The typist should understand which information governs the task and which belongs in the resulting text. If the instruction is unclear, ask before making a change that affects the meaning or intended output.

Keep amendments identifiable. If an author sends a correction after transcription begins, decide whether it changes the current assignment or creates a new item. Record the relationship so a second person can follow it. A workflow becomes easier to manage when changes are attached to a clear source rather than scattered across unrelated notes.

Associate the recording and resulting document clearly

ODMS product information describes document association as part of the workflow. The practical need is to keep the audio and the resulting text connected in a way users can understand. Decide which document is current and how completed work will be identified. A recognizable relationship is useful even when another person must review the assignment later.

Avoid several documents with nearly identical names and no version explanation. If a revised text replaces an earlier one, record that relationship under the office process. The application can help organize files, but it cannot infer which editorial decision the office intended from an unclear name. Make the decision explicit.

When a question remains unresolved, keep the source reference with the question. That lets the author or reviewer return to the relevant passage. A document linked to an audio file is helpful, while a precise location and a clear requested decision make the handoff more useful. Keep those functions working together.

Set up the footswitch through the supported instructions

The supplied footswitch provides hands-free playback control within the appropriate software arrangement. Follow the current instructions for the shipped model and application. Establish the intended behavior of each control, then practice with a clear authorized sample. Do not assume that settings from another player or an older kit should be copied unchanged.

Check the controls while the intended document application is active. That reflects the state in which the typist will work. If the response changes with application focus, describe the exact pattern and use the supported setup guidance. A short practical task is more informative than confirming only that the computer detects a connected device.

Record the final mapping in plain language and keep it with the equipment notes. If the station is shared, another user should be able to understand how playback is meant to start, stop, and move. Clear command behavior helps the kit support daily work without requiring the installer to explain the same setup each time someone changes desks.

Check the headphones as a separate audio path

Confirm that the player opens the known sample and that sound reaches the intended headphones. The footswitch and listening device serve different functions. If the player responds to commands but no sound is heard, investigate the listening path rather than immediately replacing the control. Describe the observed behavior accurately when asking for support.

Check the actual connection and desk arrangement. Include any dock or adapter used with the computer. Give the cable enough room for ordinary movement and keep it away from chair wheels. These physical details can affect the experience of using a station even when the software is correctly installed.

Choose a comfortable listening level and practice with representative speech. Headphones support review, but they cannot restore information missing from the recording. If the source is unclear, keep that issue separate from an installation problem. The distinction helps the office decide whether it needs support, another authorized source, or a query about the recorded material.

Understand the relationship to speech recognition

The AS-2700 is a transcription package, and the term transcription does not by itself promise automatic text creation. OM System's software information describes speech-recognition integration in an appropriate separately supplied arrangement. If automatic recognition is part of the office plan, ask which additional software, license, and supported process are required.

Keep human review requirements explicit. A recognition draft and an approved finished document are different stages. Decide who checks the recording, how corrections are handled, and what result is expected. The presence of a speech-recognition function elsewhere in the product family does not remove those office decisions.

If the main need is foot-controlled listening, evaluate that task directly. If the office also wants recognition, evaluate the additional process separately. This gives the buyer a clear view of what the kit itself supplies and what depends on another product or setup. It prevents a purchase from being judged against a function that was never included.

Plan a move from older Olympus equipment

Inventory the existing recorder, playback software, foot control, headset, and computer before replacing anything. Record the exact models and the work that must continue. Older Olympus kit names can remain familiar long after an office has changed part of the station. The useful comparison is between the actual current arrangement and the proposed AS-2700 installation.

Ask which items can be retained under the supported setup and which should change. Do not assume that every older accessory or license transfers into the new release. A clear answer can avoid unnecessary replacement while keeping compatibility questions visible. Retain the confirmed component list with the purchasing record.

Evaluate an authorized representative assignment before moving the whole workload. Confirm source access, playback, foot control, file organization, and the handoff of completed text. Keep the old and new station notes distinguishable during transition. Mixing observations from both can make a straightforward migration question appear inconsistent.

Compare AS2700 with other Martel transcription systems

The AS-2700 addresses the supported ODMS dictation environment. The All N One audio kit is a general option for supported standalone audio. The video kit addresses supported video and broader audio needs. Compare them by source and workflow rather than assuming a higher model number identifies a universal replacement.

The T147 kit serves supported DM246 channel review. The Case CATalyst pedal serves control within an existing CATalyst environment. Those products solve different problems from an ODMS receiving station. A useful buying chart keeps those differences visible.

If the office receives several kinds of material, identify which requirements are essential and ask how the proposed arrangement addresses each. You may need one suitable general station, a specialist workflow, or a combination with clearly defined roles. Do not assume that every product under a transcription category has identical file support or licensing.

Build a short office acceptance exercise

Use a non-sensitive or otherwise authorized sample from the actual recording process. Follow it from the recording side to the receiving station through the approved handoff. Confirm that the typist can identify the assignment, open the source, and perform the required playback actions. Evaluate the process as the user will perform it.

Then prepare a short document and complete the expected return or association step. Check the status convention from both participants' perspectives. The purpose is to establish that the office understands the whole sequence, not merely that an application opens on one computer. A useful exercise can remain small while addressing the key handoff.

Record the configuration, observed result, and remaining questions. Keep any essential source type that has not been checked visible as an unresolved requirement. This gives the office an accurate picture of the station's readiness and a clear basis for the next support conversation.

Give support a reproducible description

Identify the kit, software version, computer environment, recorder, and source format. State the action that causes the problem and whether it affects one recording or all recordings. Explain what changed if the station previously worked. These details help support distinguish source access, playback, routing, and control issues.

Use the shortest clear sequence that demonstrates the behavior. Keep observations separate from assumptions about the cause. If a recording reaches the folder but will not open, say that. If it opens and plays but the pedal does not respond, that is another useful report. Each directs attention to a different part of the arrangement.

Use authorized examples if material must be shared and follow the office's approved support process. Keep a note of the suggested change and the result. Once the issue is resolved, record the final working setup so the office retains the answer rather than only a long history of attempts.

Questions to answer before ordering

Confirm the current kit contents, transcription module, supported computer requirements, and intended number of users. Identify the author's recorder and the source formats that matter. Ask about installation assistance and the supported way to retain any existing accessories. Keep unclear points as questions until they are answered.

Describe the planned file organization and handoff, especially when several authors or typists are involved. Ask which supported functions apply to that arrangement and what local setup is required. The kit's features become useful when they support a process the office has actually defined.

Review the current price and availability on the product page rather than relying on an old guide. Keep the order's confirmed component list and software details for installation and future replacement needs. A clear purchasing record helps the user and installer work from the same understanding.

Choose the kit for the office process

An OM System or Olympus AS-2700 transcription kit is most useful when its supported playback and organization functions fit the recordings and responsibilities of the office. Define those requirements, verify the current package, and evaluate the handoff with representative work. That keeps the purchase tied to a practical result.

Review Martel's AS-2700 transcription kit and the broader transcription category. Call 800-553-5536 with the recorder, computer, software, and workflow details when you need help selecting the appropriate package.

Questions and answers

What is an OM System transcription kit?

It is a package intended for a supported OM System dictation and transcription arrangement. The current AS-2700 includes ODMS R8 on-premise transcription software, a three-pedal footswitch, and headphones among its listed contents. Confirm the exact current model and component list before ordering, especially if existing accessories must be retained.

Is Olympus AS2700 the same search as OM System AS2700?

Customers use both brand forms when looking for the AS-2700 product family. Search spelling alone should not determine a purchase. Compare the current model, software release, and accessories on the actual listing. Keep those specifics with the order so older kit information is not carried into the new setup by assumption.

What does the AS2700 kit do?

It equips a supported dictation playback station so a person can receive recordings and work on their text with software and hands-free control. Its usefulness depends on the incoming files and office process. Identify the author's recorder, receiving computer, and required handoff before deciding whether that environment fits the work.

Does the kit include a dictation recorder?

The current manufacturer's contents describe the transcription-side software and accessories, not an author's recorder. If the office needs to create recordings as well as transcribe them, compare the complete recording-and-playback arrangement. Read the exact order contents rather than assuming that a transcription kit supplies both desks.

What is ODMS R8?

ODMS R8 is part of OM System's on-premise dictation and transcription software offering. The AS-2700 concerns its transcription module. Identify the module and release required at each station rather than treating the family name as one license for every author, typist, computer, and possible office function.

What does on premise mean here?

It identifies the on-premise software product supplied in the kit and distinguishes it from the manufacturer's cloud offerings. It does not by itself decide every office storage, backup, access, or sharing policy. Define those local responsibilities and ask how the supported application fits the arrangement your organization intends to use.

Does AS2700 automatically turn recordings into finished text?

Do not assume that the word transcription promises automatic finished documents. The kit supplies a playback and workflow arrangement. Speech-recognition integration, when part of an appropriate separately supplied setup, should be discussed explicitly. Establish what additional product or license is needed and how the resulting text will be reviewed.

Which file formats should I ask about?

Give Martel the recorder model, source formats, and export process. Current OM System kit information names DSS, WAV, and MP3, while the ODMS transcription material also addresses supported dictation formats such as DS2. Verify the actual release and essential source rather than extending a short format list into a universal claim.

Can I reuse an older Olympus pedal?

Identify the exact device and ask about support in the proposed current application. A shared brand or USB connector does not establish that every older accessory can be retained. Record the confirmed answer with the component list, then evaluate the actual station using the supported setup instructions and a representative authorized sample.

Can I use the AS2700 on a Mac?

Ask about the current supported computer requirements for the exact software release and intended environment. Do not infer full-kit compatibility from the platform support of a physical accessory. Describe the whole proposed arrangement and resolve that question before purchasing around an operating-system assumption.

What is file routing in a transcription workflow?

Routing moves an assignment through a defined supported process to its intended destination. The office must decide who receives the recording and where it belongs. Configure and evaluate that process with authorized sample material, checking the receiving side as well as the sending action before relying on it for daily work.

Why do author and work type details matter?

When used in the supported arrangement, these details can help identify and organize assignments. Agree on their meanings so the typist can act on them without guessing. A useful identifier reflects an office responsibility or task; it should not become an unexplained code that only the installer understands.

What should a finished status mean?

Use the office's agreed convention and connect it to work actually completed. A typist's finished draft and an author's approved document may be different stages. Software can display a label, while the office decides which completed actions justify changing it and how unresolved questions remain visible.

How is AS2700 different from a general audio kit?

The AS-2700 addresses the supported ODMS dictation environment. Martel's general audio kit serves supported standalone listening requirements. Compare the source, organization needs, and existing software rather than assuming one model replaces every kind of station. The right distinction is the work the office needs each arrangement to support.

How should I move from an older transcription kit?

Inventory the existing recorder, software, controls, headset, and computer. Confirm which items can be retained, then evaluate an authorized representative assignment through the new setup before moving the whole workload. Keep old and new configuration notes distinguishable so support observations remain attached to the station actually being discussed.

What should I verify after installation?

Follow a sample recording through the approved handoff, open it at the receiving station, check the listening connection and required foot commands, and complete the expected document return or association step. Record the configuration and any unresolved requirement. This evaluates the useful office sequence rather than only whether the application opens.