Understanding Transcription Kits and Software
This page is intended for colleges, educational programs and students who need to understand how to use and install transcription software.
A digital transcription kit commonly combines compatible transcription software, headphones and a foot pedal. The software plays audio or supported video files on a compatible computer. A USB foot pedal can control playback while the transcriptionist types. Depending on the software settings, releasing the pedal pauses playback and automatic backspace replays a short section when playback resumes.
What is digital transcription?
Digital transcription converts a digital audio or video recording into written text. A person may type the recording, or speech-recognition software may create a draft for review. It does not necessarily involve artificial intelligence.
How does a digital recorder work?
Digital voice recorders store recordings in internal memory or a supported removable memory card. Depending on the model, files can be transferred using USB, a card reader or a supported network connection.
How long does it take to transcribe one hour of audio?
There is no fixed ratio. Time depends on recording quality, the number of speakers, subject matter, formatting requirements and the transcriptionist’s experience. Allow time to review the transcript against the recording.
Transcription software with a foot pedal
A compatible USB foot pedal lets you control playback without repeatedly moving your hands from the keyboard. Common pedal assignments include play, rewind and fast-forward; the available actions depend on the software and pedal model.
How to use a Transcription Kit and Dictation Machine
- Confirm that the transcription software supports your computer, recording formats and foot pedal. Follow the current software vendor’s installation and licensing instructions.
- Record the information on the digital dictation recorder.
- Transfer the files using the recorder’s supported connection. Use a compatible docking cradle if your package provides one.
- Open or import the files in the transcription software. Automatic routing and notifications require supported software and configuration.
- Confirm that the transfer succeeded and that a retained copy is available before deleting recordings from the recorder. Automatic deletion is an optional setting on some systems, not a universal step.
- Listen and type using the headphones, foot pedal and playback controls.
- If the workflow software supports it, mark the job complete and send the document for final review.
Explore dictation and transcription packages and transcription foot pedals for compatible equipment options.